Country Cruisers Car Club
BY LAWS
Article I
General
Section 1. NAME
This organization shall be known as the Country Cruisers.
Section 2. PURPOSE
The Country Cruisers is dedicated to the preservation, restoration and enjoyment of all
model years. To promote cooperation and social activity among its
members is its prime objective.
Section 3. LIMITATIONS OF METHODS
The Country Cruisers is a not for profit organization.
The board of directors shall evaluate, approve, set limitations and determine the method
and date of disbursement for all charitable donations, at a closed meeting before being
proposed for membership vote.
No member or person shall use the Country Cruisers name, logo, supplies or equipment to:
solicit sponsors or door prizes, advertise, organize, conduct or profit from any event for any
reason without prior approval and the Expressed Written Consent of the Board of Directors.
Article II
Membership
Section 1. MEMBERSHIP
Membership shall be designated as Family Membership, which includes both member and
Spouse and children under age of 16, if applicable.
Section 2. DUES
Each family membership dues shall be $25.00 per year, payable annually by January 31 of each
year.
Section 3. VOTING
Each family membership, with dues paid, shall have ONE vote on all matters of business
which includes both member and spouse, if applicable. Guests shall not have voting
privileges.
All voting is to be done at regular monthly club meetings. No absentee ballots will be
accepted. No quo-rum needed for club meetings to be official.
All issues, including club functions, are to be approved by the board of directors prior to
membership vote.
Section 4. TERMINATION OF MEMBERSHIP
Members, who do not pay their annual membership dues within the 30-day limitation, will
automatically be dropped from the membership roster. Members who wish to reinstate
after the allowable time for paying dues may do so with full current years dues. The board
of directors reserves the right to terminate or deny membership.
Article III
Fiscal Year and
Meetings
Section 1. FISCAL YEAR
The fiscal year shall close on December 31st of each year. Dues will run concurrently from
January 1 through December 31. Renewing member’s dues must be paid by February 1st.
New members can join throughout the year.
Section 2. MEMBERSHIP MEETINGS
Meetings, social events or other activities shall be determined each year by the Board of
Directors and / or majority vote of the club membership.
Section 3. BOARD MEETINGS
The Board of Directors shall meet soon after the installation of officers at the beginning of
each fiscal year and thereafter as deemed necessary to conduct the business of the club.
The President may call a special meeting of the Board of Directors on his, or her, initiative
when business matters warrant such activity.
Article IV
Officers and Board
of
Directors
Section 1. OFFICERS
The membership shall annually elect and install the following officers for a one-year term as
follows. President, Vice President, Secretary, Treasurer, - to include a minimum of a
5-member Board of Directors.
The offices of Secretary and Treasurer may be combined. The President shall appoint
Committee Chairpersons at his, or her discretion. In the event the President cannot
complete the term of office or is not in attendance at a regular or called meeting, the Vice
President shall serve in that capacity.
Specific Duties for Each Office:
President
1.Preside over meetings.
2.Appoint committees and serve on them as an ex-officio (non-voting) member.
3.Coordinate the activities of the club and evaluate the progress of each division of
the Program of Activities.
4.Represent the club in public relations and official functions.
5.Prepare, in advance, agenda for general meeting and board meeting. Make available to vice president in advance if unable to attend meeting.
6. Start the meeting on time, at 7:00 PM.
Vice President
1.Assume all duties of the president if necessary.
Secretary
1.Prepare and post the agenda for each clubs monthly meeting.
2.Prepare and present the minutes of each club meeting.
3.Place all committee reports in the designated area in the Official club Secretary's Book.
4.Be responsible for club correspondence.
5.Maintain member attendance and activity records and issue membership cards.
6.Keep the Program of Activities wall chart up-to-date.
7.Have on hand for each meeting:
a. Official Country Cruisers Secretary's Book including minutes of the previous meeting.
b. Copy of the Program of Activities including all standing and special committees.
c. Copies of the Country Cruisers bylaws.
d. Maintain supply of all club forms.
Treasurer
1.Receive, record and deposit club funds and issue receipts.
2.Present monthly treasurer's reports at Country Cruisers meetings.
3.Collect dues and special assessments.
4.Maintain a neat and accurate Official Country Cruisers Treasurer's Book.
Section 2. DUTIES OF OFFICERS
The duties of the officers shall be such as their titles and usage would indicate. In the
absence of the President or in the case of the inability of the President to serve, the line of
succession would be Vice President, Secretary and Treasurer. The Treasurer would
receive and disburse funds upon the receipt of proper documentation or approval by the
Board of Directors or membership vote and shall make a report each meeting to the
membership of the financial state of the club. The Board of Directors shall have the
authority to require a Surety Bond of the Treasurer or any elected officer. The cost of
which, if necessary, shall be paid from the Treasury.
Section 3. BOARD OF DIRECTORS
The Board of Directors shall consist of the founding members of eight or a minimum of 5.
If a founding member should leave the club and not have contact with club for 6 months his seat will not be filled unless he is the 5th seat.
Section 4. DUTIES OF THE BOARD OF DIRECTORS
The Board of Directors shall act as the governing body of the Country Cruisers. Disputes or
major decisions shall be determined by the majority vote of the Board of Directors. The
Board of Directors shall serve as an Arbitration Committee on any controversy between
members relating to club activities.
The Board of Directors reserves the right to review and edit all written materials before
publication.
Section 5. COMMITTEES
The President shall appoint all Committees and Committee Chairpersons and shall serve as
an ex-office member on all committees, except the Nominating Committee.
Article V
FINANCES
Section 1. FUNDS
The Country Cruisers shall maintain a checking account in a local financial institution.
Section 2. DISBURSMENTS
No obligations or expenses shall be incurred and no money shall be appropriated or paid
except with regulations set forth by the Officers and Board of Directors. Checks shall
require signatures of the Treasurer and one of the appointed members of the Board of
Directors.
Article VI
DISSOLUTION
Section 1. DISSOLUTION
The Country Cruisers shall use its funds only to accomplish the objectives and purposes
specified in these By-Laws or as proposed and agreed upon by the Board of Directors and
approved by membership vote.
Upon the dissolution of the Country Cruisers Corporation all belongings shall be sold at fair
market value with an opening bid determined by the Board of Directors. The membership
shall have the first option to a sealed bid before opening bids to the public. All proceeds
shall be donated to an organized charity agreed upon by the Board of Directors and
membership vote.
Article VII
AMENDMENTS
Section 1. AMENDMENTS
These By-Laws may be amended by the Board of Directors and then presented to the
general membership for approval by majority vote.